Checkpoints is how you create the virtual model of your facility's configuration in the Entryfy system. You need this only for activating the Punch clock feature.
If you want to track when employees come to work, leave the facility and how much time they spend away during the day, you need to kind of tell the system which doors should be used for that tracking and which shouldn't. That's what Checkpoints are all about.
Note: Punch clock doesn't work until you set up the Checkpoints.
- To create a new Checkpoint, click .
- Type in the checkpoint name. You can change the name later.
- Select the doors that you need to be monitored.
- Click . The Checkpoint appears on the list and is now ready to be applied.
How to choose doors for a Checkpoint?
Since Punch clock is designed to track the number of hours the employees spend at the workplace, you need to think of the doors that let these employees in and out of the workplace.
Checkpoint may include from 1 door up to all of your organization's doors. The number of checkpoints you can create is unlimited. One door may belong to multiple Checkpoints.
Consider the example
Your organization rents office in a multistore building that has two separate entry points (lobby doors) and a restaurant on the first floor. Your office is on the fourth floor, it has one main entry door and five extra doors separating rooms and rest area within your office.
To sum up, we look at the total of 8 doors:
- Lobby door 1
- Lobby door 2
- Main entry door
- Office door 1
- Office door 2
- Office door 3
- Office door 4
- Office door 5
So, how to set up the Checkpoint(s) to track the employees' work hours a correct, effective way?
Option 1 (imperfect setup example)
Create a Checkpoint out of the Lobby door 1 and Lobby door 2. This is enough to know when employees arrive and when they leave the workplace and also to understand whether the employees leave the building during the day and. if so, for how long.
But this is incorrect because the building has a rest area - the restaurant. Such a configuration won't give you precise data as to how much time is actually spent by the given employees at the workplace.
Option 2 (imperfect setup example)
Create a Checkpoint out of the single Main entry door. In this, way, you'll know for sure how much time employees spend inside the office, However, this is also incorrect.
That's because you'll get misleading and confusing figures - you'll never know whether the given employees are just chronically late for work, or they spend too much time lunching or having coffee breaks. Besides, the rest area within the office is not monitored - the time the employees spend behind the Main entry door would be greater than what they spend at the workplace itself.
Option 3 (totally wrong setup example)
Create a Checkpoint that includes Lobby door 1, Lobby door 2, Main entry door and also Office door 1 - the door to the room where the targeted employees actually work.
Such a setup is also incorrect. That's because it includes a row of doors, which Punch clock is not meant to work with. A "row of doors" forms if a user has to go through more than one door from a single Checkpoint on his or her way in or out of the workplace. In the example, a row of doors is either Lobby door 1 or Lobby door 2 + Main entry door + Office door 1.
Hence, on the routine way in or out of the office, the user opens three doors, which won't let the Punch clock collect the accurate data.
Punch clock is designed to collect and display data about user's sessions. A session is an interval of time that a user spends in a certain area. Every door within the Entryfy system has Direction in and Direction out. When a user checks in on the direction in, the session begins. When he or she checks in on the direction out - it's ended.
The system determines whether a user enters or leaves the area, i.e. the direction, with the help of:
- Position of the reader - for Keycards, PINs, and Passcodes
- Position of the reading camera - for Show QRs
- Unique QR code - for Scan QR
Read more about auth types and how to apply them properly in the How to best choose Auth types for groups? article.
If you have more than one door in a row, the system will record several check-ins on the direction in and then several check-ins on the direction out. The resultant data will be unreadable.
Option 4 (correct setup example)
The right, most beneficial, setup for the example facility would be two or even three checkpoints, based on the perimeters that users are expected to go through.
The Checkpoint 1 shall include Lobby door 1 and Lobby door 2 - the outer perimeter.
The Checkpoint 2 shall include the Main entry door only - the intermediate perimeter.
The Checkpoint 3 shall include the inner perimeter's Office doors 1 -5, assuming that they don't form a row of doors and the information as for in which exactly room do the employees spend time is not relevant. If any of that is not true, Office doors 1 - 5 shall be further divided into checkpoints.
With the setup like this, you'll be informed about the time the employees enter and leave the building; enter and leave the storey; enter and leave the workspace itself. Punch clock enables simple and intuitive switch among the checkpoints, meaning that you'll have no problem reading data from a number of checkpoints.